Knowing how to choose and arrange the room where you are about to deliver your training material is an important aspect that should be taken into consideration and included in every session outline based on the specific and needs of every course materials.
1. A training room that is too big for the number of training participants may inhibit the audience and can become rather uncomfortable. It will block you from achieving an adequate contact and may create a cold atmosphere.
2. A training room that is too small for your audience may cause claustrophobia. It may also become uncomfortable amongst the training participants from the lack of personal space. A small room that is too crowed may cause the air to be too stuffed and hot that will distract the participants from the presentation.
3. A training room that has columns may prove difficult because some participants will not be able to see the entire presentation and you won’t be able to see them if they understand the whole session. It will also block participants from seeing one another and will create a communication barrier and resentment.
4. A training room that has dim light will interfere with the audience’s sight. In opposition, a room that is too dark will determine the participants to drowse and not pay attention to you.
5. A training room that doesn’t have tables or chair tables will prove to be difficult for participants to take notes.
6. A training room that is decorated with posters and irrelevant posters will distract the audience’s attention from your speech.
7. Speaking from a podium that is present in the training room will give the impression of power but also of domination that may create adverse reactions from the audience.
Therefore, be extra careful when choosing your training room and be sure that it fits exactly the needs and logistic of each training. Another important aspect that should be taken into consideration, after choosing the room, is the seat arrangement.
1. “U” pattern arrangement
Advantage: it is a very practical sitting option, because it gives the training participants a good visibility as the trainer goes inside the “U”.
Disadvantage: it may be a little formal and the trainer may need to use ice breakers to set the right mood; for the ones sitting in the lower part of the “U” may be too far from the flipchart or the projection screen.
2. “V” pattern arrangement
Advantage: it offers the best visibility and there it avoids bringing any discomfort to the neck; it also offers the best opportunity to create trainer-participant contact, it is less formal and less intimidating.
Disadvantage: it can be used only in small groups because of the space requirements.
3. “Bistro” pattern arrangement
Advantage: it is ideal for teamwork tasks, workshops in small groups, because it encourages creativity and the trainer may move around easily in the training room.
Disadvantages: some participants may have visibility issues towards the flipchart and projection screen; it causes the division of the large group and it encourages meaningless conversations.
4. “Circle” pattern arrangement
Advantage: it encourages the maximum of participants’ involvement; it creates an excellent trainer-participant connection, it doesn’t create informal groups and it doesn’t generate meaningless chit-chat.
Disadvantage: some training participants may have trouble with visibility and without proper furniture some participants may feel over exposed.